Guides
Family reunion planning checklist
Reunions span months of planning and dozens of relatives who reply at different speeds. One shared plan beats a folder of half-updated spreadsheets.
Checklist
- Form a small planning committee (3–5 people max).
- Pick date range and send save-the-date with RSVP link.
- Confirm venue, parking, and accessibility needs.
- Assign meal plan: potluck categories or catered slots.
- Track kids’ activities and equipment (games, shade, chairs).
- Collect photos for a shared album or slideshow.
- Publish day-of schedule: arrival, meal, activities, cleanup.
Free planning resources
Print this checklist for your planning committee, or run the same list inside EventWarp.
Step by step
Centralize RSVPs early
Headcount drives food, chairs, and nametags. Ask party size and dietary notes in the first RSVP pass.
Split planning by branch or city
Give each branch a section of the needs list so Denver cousins own drinks and Texas cousins own desserts.
Share updates in one place
When the venue changes, everyone should see it on the event page — not buried in a cousin’s reply-all.
Run this checklist from one shared link instead of a PDF and a group chat.